É«»¨ÌÃ

1099 Information

• Questions or Concerns about Your 1099-NEC or 1099-MISC(PDF version)

PaymentWorks

If a É«»¨ÌàSystem unit wishes to do business with a vendor that is not already setup in PeopleSoft with an address that matches the invoice or quote, their business staff should invite vendors via PaymentWorks (see links below).

É«»¨Ìà Staff Materials:

• Vendor Setup Procedures Security Summary
• Quick Look/Introduction
  • É«»¨Ìà System Staff Can Invite Vendors in Three Easy Steps!
  • Initiator Role (Review for Duplicated Registration and Invitation)

• Deeper Dive Materials
  • Initiator FAQ's(Frequently Asked Questions)
  • Initiator Handbook
  • Initiator Training

Vendors should be directed to the vendor information site, , or Vendor ID for assistance. However, we understand that you have close relations with your vendors, so if they come to you with difficulty in completing  their documentation, please direct them to the materials in the subsite at , Vendor Setup and Update Guide, which has a selection of the most challenging topics for vendors within PaymentWorks 

Authorized É«»¨Ìà System personnel will be able access PaymentWorks to invite vendors at these sites:
É«»¨Ìà Main Campus:  
É«»¨Ìà Victoria:  
É«»¨Ìà Clear Lake:  
É«»¨Ìà Downtown:  

Adroit – Temp Agency

• Procedure

Citibank P/T Card Auditorium Training

• GCMS Instruction - P-Cards

Fleet Card Program

• Program Information
• Fleet Card (Vehicle Card)
  • Vehicle Fleet Card Application (Effective 09/01/23, this form is processed through DocuSign only)
  • Vehicle Fleet Card – Driver Enrollment Form (Effective 09/01/23, this form is processed through DocuSign only)
• Fleet Card (Driver Card)
  • Driver Fleet Card Application (Effective 09/01/23, this form is processed through DocuSign only)
  • Driver Fleet Card – Vehicle Enrollment Form (Effective 09/01/23, this form is processed through DocuSign only)

HiEd Payment Procedures

Operational Cash Advance Procedures --- Effective February 3, 2017

One Time Refund Vendor Setup

• One-Time Refund Vendors

Tejas Access Form --- used to request an account with the É«»¨Ìà Office Supplies Vendor, Tejas Office Products. Account is required to obtain É«»¨Ìà pricing.

Vendor Information

• Vendor Hold Status
• Vendors Setup and Changed in Last 30 Days

Vendor Dispute Form

• Notice of Incorrect or Incomplete Invoice received by the É«»¨ÌÃ
• Notice of Non-compliant Delivery of Goods or Services
• Instruction: How to use the Notices

Voucher Audit Tools

• Decision Matrix for Contract Payment Documentation and Goods Receipt Date
• Voucher Creation Tips
• AP Voucher Checklists
  1. Non-PO Voucher
  2. PO Voucher
  3. Reimbursement Voucher
  4. Student Payment Voucher