ࡱ> LOKc bjbj ;*QbQbJ: ,,,8d$,,i4 (3333333$u6+9`44#4F33V+|,`"bF+3940i4+99$,,69.hJi<w44i49 B :  SAMPLE DOCUMENTATION RIF Cover Memorandum Confidential Memorandum TO: Gaston Reinoso, Associate VC/VP, Human Resources FROM: DATE: SUBJECT: Proposal to RIF (title) Position In an effort to (list basic reason for RIF) a comprehensive review of the (area/department affected by RIF) has been performed. As a result, State the function being considered for RIF and why (ultimate benefit to be achieved) Describe why the RIF is necessary Describe what the function doesand what functions will be reduced Describe what job functions will continue to be performed after the RIF, and who/how they will continue tobe handled We feel confident that the reorganization recommended will better meet the needs of the department and will prove more efficient for the University. (Optional) Under the proposed reorganization, (list benefits of new organization). The funds made available as a result of the RIF will be used (give details). The creation of (if a position is created, list the benefits of that position). The staff member who will be released as a result of the reorganization (give some information on the individual(s) being RIFedname and title). The college plans to continue employment for the staff members for (must be at least 30 days) before the RIF takes effect. The (unit/division) is seeking approval to go forward with the reorganization and reduction in force in the (department/center). Approved: _________________________________________________ _______________________ Dean of College or Director of Department Date _________________________________________________ _______________________ Gaston Reinoso, Associate VC/VP, Human Resources Date _________________________________________________ _______________________ Dona Cornell, General Counsel Date _________________________________________________ _______________________ Vice President of Division Date SAMPLE RIF LETTER Date Dear ________________: After a critical review of our budget, and consideration of all the competing needs for the department, I regret I must inform you that we are eliminating the ______________ position as of date. In accordance with MAPP 02.04.06 - Reduction in Force - this letter provides you with a 30-day notification. The Human Resources Department realizes that this may be a difficult transition and it is committed to sharing available resources with you as you make necessary adjustments. Employment counselors are available to assist you with your job search by identifying your skill set and interests, providing rsum review and offering interview techniques. You can access these services by scheduling an appointment with scheduling an appointment with Nikki Duncan at nduncan@uh.edu, 713-743-7278, or Mark Jackson at majacks8@uh.edu, 713-743-0339. If you are currently enrolled in any of the employee benefits programs offered by the university, you can contact Deanna Holmes at dholmes@uh.edu, 713-743-3689, to help you understand termination dates for certain benefit programs. Should you wish to appeal this reduction in force, you must file your appeal in writing to the Office of Equal Opportunity Services within (10) business days of receipt of this written notice of reduction in force. The burden will be upon you to show that this action was not reasonably related to the legitimate reduction in force factor. Thank you for your past service to the (Department) and I wish you success in your next position. _______________________________ _________________ Department Authority Date ________________________________ _________________ Employees Acknowledgment of Receipt Date cc: Appropriate Division Vice President Gaston Reinoso, Associate VC/VP, Human Resources      Rev. 02/2020  PAGE 2 of  NUMPAGES 2 -.FGL~ ' M ~  D g  U . 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